3 November 2017

Minutes of the Meeting of the California College Media Association Board of Directors
Teleconference Nov. 3, 2017

Directors present: President Mark Plenke, CSU Chico;  Jennifer Burger, CSU Bakersfield (late arrival); Michael Chute, California Baptist University; Richard Craig, San Jose State University; Gretchen Macchiarella, CSU Northridge;  Gary Metzker, CSU Long Beach; Student Director Brigette Lugo, Mt. San Antonio College; Brady Teufel, Cal Poly/San Luis Obispo; Joe Wirt, CNPA Services Inc. Absent: Toni Albertson, Mt. San Antonio College; Michael Longinow, Biola University.

Plenke called the meeting to order at 3:40 p.m. and called for approval of the Oct. 13, 2017, minutes after noting a misspelling of Metzker’s name and clarifying contest deadlines. Craig/Teufel M/S; passed unanimously.

Macchiarella gave the Treasurer’s report.  She noted that payment was pending for the contest web service and that balances would be tight. She said a list of forms and fees to send and file to be tax-compliant was in hand. Craig/Metzker M/S/; approved unanimously.

Plenke led a discussion on presidential-succession policy, noting the aspects of a president-elect setup vs. an immediate past president scheme. Treasurer Macchiarella, noting the specific jobs handled by current directors, said the continuity of the organization would not be served by turnover every year. Craig said an active past president would provide a mentoring value to the standing president. Chute said a three-year presidential term might provide solidity. Wirt mentioned the climbing-the-chairs arrangement, which allows for continuity and observation of officer duties. Plenke said past presidents ought to be permitted to return as at-large directors. Plenke tabled discussion.

Chute updated directors on the pending contest season, referencing the rules he had shared earlier. There was discussion on limiting number of entries per category per school to ease the burden for judges. Chute said schools might consider being more selective in choosing entries. Craig said entering two work samples adds a richness of opportunity for students. Metzker lent the judge’s perspective in favoring the one-entry-per school proposal. Wirt said the burden of the judge should not be a worry: Recognizing more good work is the reason for the contest. Plenke called for a voice vote. The vote was five to change the rule to one entry per school per category over four votes for keeping it at two.

There then was some discussion on contest deadlines, judging periods, divisions and clarifications of wording. Directors unanimously approved a vote to replace Best Audio Slideshow with Best Mobile App and replace Best Blog with Best Social Media Platform.

The directors voted to increase the membership/entry fee to $200 per school (up from $150). Two voted no; motion passed. Macchiarella suggested an incentive to attend the awards banquet; Plenke indicated it would be discussed later.

Plenke called for a motion to conclude the meeting at 5 p.m. M/S Wirt/ Macchiarella. Approved.

–Respectfully submitted by Joe Wirt, CNPA Services Inc.